Repair and Deduct Letter


Landlord’s Name
Landlord’s Address 

Dear {Enter Landlord’s Name}: 

I am writing regarding repairs that are needed to the apartment/house (choose one) located at {enter address} that I am renting from you. 

The specific problems that must be repaired are: 

Make a list: (Examples are listed below) 

  • No hot water 
  • Plumbing problem (be specific)
  • No heat 
  • Ceiling cracking etc.

As you may recall, we discussed these problems on {enter date of discussion}. (Use this line only if it applies.)

I believe that these defects are a breach of our lease agreement and a violation of the Implied Warranty of Habitability. 

If these conditions are not corrected in {enter a number of days}, I intend to exercise my legal right to make the necessary repairs and deduct the cost from my rental payment. (Include any estimates you may have that show the anticipated cost of the repairs.) 

I would appreciate your prompt attention to this matter. 

Your Signature

Print Your Name
Your Contact Information

*To download this letter you will need to have Microsoft Office downloaded on your device.

The form letters provided by the Housing Equality Center in this manual are samples intended to guide your drafting of a document meeting your specific situation and is not intended to be a substitute for professional legal assistance. Each situation is different and therefore these form letters can only serve as guide to specific drafting by each user. All information in the form letters herein is provided in good faith, however we make no representation or warranty of any kind, express or implied, regarding the accuracy, adequacy, validity, reliability, availability or completeness of any form letter.

Under no circumstance shall we have any liability to you for any loss or damage of any kind incurred as a result of the use of one or more of the form letters herein or reliance on any information provided on any form. Your use of a form letter and your reliance on any information on a form letter is solely at your own risk which you expressly assume by downloading or otherwise use one or more form letters herein.

Need Assistance?

If you need further assistance please reach out to an attorney or legal aid. See the provided resources below.

Chester, Delaware Montgomery and Bucks counties:
Legal Aid of Southeastern PA | 877-429-5994

Northeastern PA counties:
North Penn Legal Services  | 610-317-8757

Central PA counties: 
Mid Penn Legal Services  | 610-376-8656

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